Executive Assistant

NYC; In-Person | Full-Time

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About OmniFlow Digital

Established in 2022, OmniFlow Digital is an end-to-end, full-service SEO and AI search optimization agency. We help brands get found, recommended, and chosen by the right customers wherever they search.

Our team of 15 does this for businesses with established audiences; from startups and brick-and-mortar businesses to international enterprises. Our clients include celebrity chef Tom Colicchio's restaurants, NAYA, NYC Tourism, Simon Sinek's The Curve, michelin-star experiential dining company, Resident, the world’s largest DMC, Cohera, Aventon, and other global brands.

What sets us apart is how deeply with integrate with our clients’ marketing teams & innovate the practice of search marketing. We succeed through constant re-invention, exploration, & iteration, which has enabled us to generate millions in revenue for our clients and grow 4x from 2025 to 2026.

We're also building toward something bigger than an agency: a media and entertainment company that empowers growth through innovative storytelling.

About the Founder

Scott Brian is the founder and CEO of OmniFlow Digital. A producer, creative, and entrepreneur, Scott built OmniFlow from the ground up in NYC coffee shops in 2022, bringing a cross-disciplinary perspective shaped by entertainment, media, and design.

Before founding OmniFlow, Scott produced several of the largest multidisciplinary events and projects each year at USC, theatrical productions, and films. He’s also moderated live speaking engagements with actors Patrick J. Adams (Suits), Troian Bellisario (Pretty Little Liars), New York Times bestselling author Jennette McCurdy, and entrepreneur Molly Bloom.

Today, Scott is building OmniFlow Digital while continuing to produce films and experiential entertainment, applying that same blend of creativity, systems thinking, and storytelling to everything the agency does. This is a chance to work directly alongside him and play a central role in that growth.

Terms & Compensation

  • Full-time, in-person position based in New York City.

  • Core hours are 9:00 AM to 5:00 PM, Monday through Friday.

  • Hours of communication outside of core working hours are expected to be flexible within reason.

  • Salary range: $50,000 to $65,000 per year + bonus & commission potential

  • Performance bonuses available based on results.

  • Commission available, tied to integration into our sales process and to building partnerships.

  • Begins August 1, 2026.

Role Responsibilities

As the Personal & Executive Assistant to the founder, responsibilities and expectations are flexible within the work hours. This person must be open to shifting priorities and learning new skills. Typical responsibilities include:

  • Reviewing and communicating on behalf of the founder across all communication channels (email, messaging, social, and more).

  • Checking, drafting, and responding to email and other correspondence.

  • Scheduling meetings and conducting outreach to vendors, prospective partners, and clients.

  • Helping create, personalize, and organize proposals for prospective clients and partners (primarily in Canva).

  • Attending events alongside senior leaders of other companies.

  • Traveling with the founder to conferences and networking events, both within New York City and beyond, proactively and without significant guidance.

  • Conducting pick-ups (shipments, prints, or other needs during designated work hours).

The founder will provide heavy support, context, and direction. We're looking for someone who can take that foundational direction and run with it, thriving on groundwork rather than needing every step spelled out.

Who We're Looking For

This role is essential to how the founder operates, so fit matters as much as skill.

Essential:

  • A genuine passion for the intersection of technology, art, media, and marketing. This is non-negotiable; it's the heart of what we're building.

  • Efficiency- and systems-minded: you instinctively look for ways to streamline, document, and automate.

  • Quality-obsessed: a high bar for everything that leaves your hands.

  • Proactive and self-directed: able to thrive on foundational direction and groundwork, taking initiative without waiting to be told.

Required skills:

  • Excellent verbal and written communication skills.

  • Rapid learning ability, with continuous eagerness and curiosity.

  • Strong technical competence.

  • Excellent Google Sheets skills (formulas and formatting).

  • Proficiency in Google and Microsoft Suite.

  • Strong eye for design and detail.

  • Proficiency using AI tools (ChatGPT, Claude, etc.) to optimize workflow.

  • Proficiency in Canva and Figma.

  • Ability to increase workflow efficiency and automate procedures.

  • Flexibility and the ability to quickly shift tasks and priorities.

  • Ability to effectively organize and prioritize.

  • Confident communication and composure.

  • Strong interpersonal skills.

  • Ability to lift up to 50 pounds.

Prior experience in marketing is preferred but not required.